Records retention complexity
Retention schedules vary by record type, agency, and jurisdiction. Manual enforcement is error-prone and audit-exposing.
REQUORDIT for Government
Modernize government services with workflows you can trust.
Retention, public records, procurement, and case files on one controlled fabric. Agencies move faster without bending a rule.
Built for the public sector
Aligned to the frameworks examiners and the public expect.
FOIAPublic records
CJISPublic safety
NIST 800-53Security controls
State RetentionRecords schedules
Who we serve
Four service areas. One controlled fabric.
Different departments, similar paperwork. The same playbook keeps records clean, retention enforced, and citizens served.
01
Public Records & FOIA
Intake, search, redaction, and release with chain of custody intact.
02
Agendas & Council
Agenda prep, electronic voting, and approved minutes published to the portal.
03
Permits & Licensing
Inbound applications, departmental routing, fees, and issuance on one trail.
04
Public Safety
Case files, contracts, and CJIS-aligned access for law enforcement teams.
What we hear
Challenges we solve.
Public records requests
FOIA-style requests demand fast search across millions of documents, with redaction and chain-of-custody intact.
Procurement-driven implementation
RFP-driven selection, statement-of-work delivery, and procurement documentation are non-negotiable.
Workflows we deliver
Productized patterns, tuned to your agency.
01
Agenda and minutes management
Council and board meeting workflows from agenda preparation through approved minutes, with public posting. Additionally, electronic voting allows for smooth document review and gives members and staff the chance to electronically vote on agenda items.
02
Contracts lifecycle
Solicitation through award through renewal, with milestone alerting and compliance documentation captured at each stage. Additionally, Vendor Management allows vendors to be scored based on availability, products/services offered, timeliness, and pricing.
03
Case file management
Court, code enforcement, and social services case files with role-based access and retention enforcement.
04
Permits and licensing
Inbound application capture, departmental routing, fee processing, and issuance with full audit trail.
05
Integrations
System integrations with ESRI, Cityworks, Accela, PeopleSoft, Oracle, Workday, and Salesforce.
Citizen service improves without loosening the controls.
Public sector work is paperwork heavy and the review is public. We layer capture, classification, and approval into the systems your departments already run, so requests move faster, retention holds, and the audit trail tightens at the same time.
Solutions we lead with
Most-used products in public sector deployments.
Integration ecosystem
Lands in the GIS, ERP, and line-of-business systems you already run.
ESRIGIS
CityworksPublic Works
AccelaPermits & Licensing
Tyler MunisERP / Finance
PeopleSoftERP
OracleERP / Database
WorkdayHCM
SalesforceConstituent CRM
Proven in production
Real workflows. Named agencies.
01
City of Tampa
OnBase Council Voting + Agenda Management, agenda prep, voting client, voting records, mobile broker, and reporting mapped in Visio and shipped.
02
Las Vegas Metropolitan Police Department
Contract management on OnBase DOBA, SOW intake, routing, and contract repository for a public-safety agency.
Get started
Bring clarity to your critical
business workflows
Modernizing a legacy system, automating a document process, or readying content for AI. We can help you map the path.
Further reading
Blog · 10 min
Public-sector voting and agenda management on OnBase
Inside the City of Tampa workflow: how council agendas, attachments, and votes flow through OnBase with the audit trail an open-records request expects.
Webinar · On request
Public Records on OnBase: request a session
A government industry session on records retention, redaction, and the audit trail features public records officers rely on. Currently delivered on request to qualified public-sector teams.