RQ AP Flow

Invoice to pay, configured around your ERP and your approvers. Multi-channel capture, exception-aware routing, and posting back to your ERP.

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ACCOUNTS PAYABLE AUTOMATION

The real problem, solved

Vendors send the invoice. RQ AP Flow pays it.

AP teams spend their days chasing invoices, matching POs, and re-keying approved bills into the ERP. RQ AP Flow closes that gap so cash goes out cleanly and your team gets their time back.

  • 01

    Invoices arrive everywhere

    Pain

    Email inboxes, scanned PDFs, vendor portals, shared drives. No one knows where the full backlog actually lives.

    Solved byPillar 01

    Multi-channel capture

    Invoices flow in from email, scan, API, or RQ CloudOCR with field-level extraction and confidence routing.

  • 02

    Manual PO matching

    Pain

    AP clerks flip between systems to match invoice line items to POs and receipts, line by line, every day.

    Solved byPillar 02

    PO and 3-way matching

    Automated 2, 3 and 4-way match against POs and receipts before anything hits an approver.

  • 03

    Approvals in inboxes

    Pain

    Approvers chase invoices over email and Slack. Nobody knows what's pending, who has it, or when it will move.

    Solved byPillar 03

    Exception-aware routing

    Clean invoices route to posting. Exceptions surface to the people who can resolve them, on a matrix you control.

  • 04

    Exceptions stall the queue

    Pain

    Discrepancies, missing POs, and vendor mismatches sit in limbo because there's no path to resolution.

    Solved byPillar 04

    Exception resolution queues

    Mismatches, missing POs, and price variances land in a dedicated queue with the context and tools to clear them fast.

  • 05

    Re-keying into the ERP

    Pain

    Approved invoices get re-typed into Vista, JDE, or Sage. Errors, duplicates, and missed discounts follow.

    Solved byPillar 05

    Automatic ERP posting

    Approved invoices post straight into Vista, JDE, Sage, Acumatica, or NetSuite. No re-keying, no duplicates.

  • 06

    Payment runs are manual

    Pain

    Check runs, ACH files, virtual card uploads, all separate processes, all disconnected from the approval trail.

    Solved byPillar 06

    Payment flexibility

    ACH, virtual card, or check, configured per vendor. Or hand-off to your existing payment provider.

Pillar 01 · Multi-channel capture

From inbox to ERP. End-to-end. 

Capture every invoice, match it against the PO and receipt, route it to the right approver, and post the approved record back to your ERP. No re-keying, no inbox archaeology.

70%+

Invoices that touch zero hands once capture, matching, and routing rules are tuned.

  1. 01Step 01

    Capture

    Email, scan, API, or RQ CloudOCR. Fields extracted and indexed automatically.

  2. 02Step 02

    Match

    2-way, 3-way, or 4-way match against PO and receipt before any human touches it.

  3. 03Step 03

    Route

    Clean invoices to posting. Exceptions to the right approver, by amount, project, or GL.

  4. 04Step 04

    Post and pay

    Approved invoice posts to your ERP. Payment runs through ACH, vCard, or check.

Pillar 02 & 03 · Matching + routing

One workflow. Every match. Every exception.

Automated 2, 3 and 4-way matching against POs and receipts. Clean invoices route straight to posting. Exceptions go to the people who can actually resolve them.

AP Queue · Today
Vista · Production
38 invoices to review
Pending
$184,210.55
INV-30418
Riverstone Aggregates
$24,580.00
Matched
INV-30421
Hawthorne Steel
$8,940.00
Awaiting PM
INV-30429
Tri-State Diesel
$3,212.00
PO mismatch
INV-30440
Cascade Concrete
$41,008.55
Matched
Auto-posted today
214 · $612,450
Route selected
Price variance
$214 over PO
PO$3,000.00
Invoice$3,212.00
RoutedProject mgr
Payment released
$24,580.00 · ACH
Vendor notifiedCleared

  • Approval matrix you control. Routing by amount, project, GL, vendor, or entity. Configured, not coded.

  • Exception queues. PO mismatches, new vendors, and price variances surface to the right resolver, not the whole AP team.

  • 3-way and 4-way matching. PO, receipt, and invoice (plus contract, when needed). Tolerances per vendor.

  • ACH, vCard, and check. Per-vendor payment method. Hand-off to your processor or pay through RQ Suite.

  • Full audit trail. Every approval, edit, and exception captured with timestamp and user. SOX-ready.

Pillar 04 · Business intelligence

Know what's owed today. Not at month-end.

Live dashboards on payables aging, approval bottlenecks, and cash commitments. Every invoice, approval, and payment event is captured for clean reporting and audit.

Live

Approval status, by invoice

One

Audit trail, end-to-end

Real-time

Cash forecast and aging

Zero

Spreadsheet roll-ups

Key value drivers

Measurable impact on financial and operational performance.

Financial · Direct $ impact

  • Cycle-time reduction

    Cut days off invoice-to-pay. Capture earned discounts, avoid late fees, and tighten your cash forecast.

  • Processing cost reduction

    Eliminate manual capture, re-keying, paper routing, and reconciliation labor across the AP team.

  • Lower financial risk

    Duplicate-invoice detection, fraud screening, and segregation of duties built into the workflow.

Operational · Team & approver impact

  • Workload reduction

    Automate the repetitive tasks that own your AP team's day. Free them for higher-value work.

  • Approver visibility

    Project managers and controllers see what's pending, what's blocked, and what they own, in one place.

  • Audit and SOX readiness

    Full audit trail on every approval, edit, and exception. Pull a sample for auditors in minutes.

What working with us looks like

Live in weeks. Not quarters.

  1. 01

    Discovery call

    We assess your current AP process, ERP, and approver matrix. Together we set transformation goals.

  2. 02

    ROI analysis

    We calculate your savings on cycle time, processing cost, and missed discounts using your invoice volume.

  3. 03

    Demo

    See RQ AP Flow in action with a customized walkthrough of the workflows mapped to your team and ERP.

  4. 04

    Implementation

    We confirm ERP version, build the integration, and roll out by entity or business unit with clear milestones.

Next step

Ready to clear the AP backlog?

Schedule your discovery call. We'll assess your invoice volume, ERP, and approver matrix, and show you exactly where the cycle-time and cost savings hide.

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