Challenge
BOLs and haul tickets live in trucks, then in stacks
In ready-mix and aggregates, the BOL is the source of truth for what got delivered and to which job. But BOLs start in the truck cab and end in a stack on someone's desk. AR can't invoice cleanly, AP can't three-way match, and dispatch can't reconcile if those documents don't get into the system fast and accurately.
Maschmeyer needed haul tickets and BOLs in OnBase the same day they're created, with the field accuracy downstream automation requires.
Solution
RQ CloudOCR capture, OnBase as the system of record
REQUORDIT deployed RQ CloudOCR to capture haul tickets and BOLs at scale. The software pass handles the clean majority of documents; a managed indexing team reviews low-confidence reads before they post downstream. Documents route into OnBase, tied to job and customer, where dispatch, AP, and AR all draw from the same record.
- RQ CloudOCR capture for BOLs and material-haul tickets at ready-mix volume.
- Hybrid software plus managed-indexing review on low-confidence fields.
- OnBase as the system of record, tied to job and customer.
- Downstream feed to dispatch, AP three-way match, and AR invoice attachments.
Same-day BOLs and three-way match that stops being a multi-day reconciliation, that is what ready-mix dispatch needs from capture.
Outcome
Same-day BOLs and faster three-way match
BOLs and haul tickets land in OnBase the day they are created. Three-way match against PO and BOL stops being a multi-day reconciliation. Customer disputes drop because every invoice ships with its proof of delivery attached.
- Same-day BOL availability for downstream workflows.
- Hybrid software-plus-human capture targeting high field accuracy.
- Three-way match without manual reconciliation across systems.
The stack