What 'AP automation' actually replaces
From mailroom to ERP posting: the manual steps REQUORDIT AP Flow collapses into a single approval-ready flow, walked through the way we teach it in RQ University.
Ask five AP managers what "AP automation" means and you'll get five answers. We teach it as a single replacement: every manual step between an invoice landing in a shared inbox and a payment posting in your ERP collapses into one routed flow.
What gets replaced
- Printing email attachments and routing them by hand to a coder.
- Re-keying header and line data into the ERP from a scanned PDF.
- Chasing approvers over Slack and email for two signatures and a date.
- Spot-checking three-way match against PO and receipt by tabbing between windows.
- Cutting checks (or ACH batches) outside the workflow that approved them.
What stays
Your chart of accounts. Your approval matrix. Your audit trail. Automation doesn't replace the controls, it lets them run at the speed of the queue instead of the speed of a person walking around with a folder.
The smallest version that's still useful
Email or supplier-portal intake → RQ CloudOCR capture → coder review with header + line data pre-populated → approval routing on your existing matrix → posting back to the ERP. Five steps, one screen per step, full audit trail. Everything beyond that is optimization.