AP automation for Penta
Penta AP automation, built on what works.
Enterprise construction AP on Penta. One workflow, one audit trail.
Why this page
Penta Technologies customers, deployed.
REQUORDIT AP Flow layers capture, coding, three-way match, and payment on top of Penta. Hill International, Enclos, and other enterprise Penta shops run this stack today.
Where Penta AP breaks down
The three pains we hear first.
Project AP volume
Enterprise contractors push tens of thousands of invoices a month against active projects, manual coding scales by adding heads, not throughput.
Distributed approvers
PMs in trailers, controllers at HQ, owners in the field, paper routing and email approvals delay close.
Field receipts disconnected from AP
Material receipts and field tickets live in Penta; matching invoices to them by hand is the longest step in three-way match.
Integration surface
Where RQ Suite meets Penta.
Penta AP posting
Approved invoices post to Penta with project, cost code, and category alignment, no re-keying.
Penta PO + receipt match
Three-way match against Penta POs and posted material receipts before AP voucher creation.
Penta vendor master
New-vendor exceptions detected at intake and routed for approval before posting.
Sub compliance + lien waivers
COI, W-9, and conditional lien waiver release tied into the Penta payment release.
End-to-end flow
From inbox to Penta, in order.
- Step 01Email / scan / EDI intake
- Step 02RQ CloudOCR capture + classification
- Step 03Auto-code against Penta project / cost code
- Step 04Three-way match (PO + receipt)
- Step 05Approval routing, PM, controller, owner
- Step 06Post AP voucher to Penta
- Step 07Hand off approved batches to the customer's payment process
- Step 08Lien waiver release + remittance reconciled
What you get
Features that earn their keep.
Built for enterprise construction volume
Multi-thousand-invoice batches are the design point, not the stress test.
Mobile approvals for PMs
Field approvers approve from the truck. Approval rules in RQ Suite, audit trail in Penta.
Sub compliance gating
Block payment automatically when COIs expire, lien waivers are unsigned, or certified payroll is missing.
Owner pay-app downstream
Inbound vendor invoices roll up to owner pay applications without spreadsheet hand-offs.
Customers running this
Proof, not promises.
- Hill International / Enclos
Penta-integrated AP solution training and rollout across enterprise construction AP teams.
Frequently Asked Questions
- Are you a Penta partner?
- REQUORDIT has deployed alongside Penta at enterprise construction customers for years. We work directly with the customer's Penta team during integration and turn the connection over for steady-state operation.
- How do we handle PMs who approve in the field?
- Mobile approval is built into the OnBase WorkView client and via email approval. PMs review the invoice, supporting docs, and PO/receipt in one screen and approve from anywhere.
- Can we run this on a subset of projects first?
- Yes. We typically pilot on one operating company or project class and expand from there based on what the team learns in the pilot. // TODO(source): we previously claimed 100% of construction customers expand the initial deployment; restate only once the practice lead confirms the underlying count.
- What about owner pay apps?
- Vendor AP is the entry point; downstream owner pay apps benefit from the same capture and routing engine and are usually phase two.
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