Challenge
Materials AP is ticket-heavy and exception-prone
Materials AP is one of the hardest places to run a clean invoice-to-pay loop. Every invoice has to match a PO and, often, material receipts from the yard or a job. Coders tab between systems, exceptions pile up, and the close stretches.
Permian Basin Materials needed AP throughput that scaled with the operation, not headcount that scaled with invoice volume.
Solution
REQUORDIT AP Flow across the AP loop
REQUORDIT deployed REQUORDIT AP Flow across the operation. Invoices capture through RQ CloudOCR (email, scan, EDI), get coded against the ERP, match against open POs and material receipts, and route through the existing OnBase WorkView approval matrix. Approved invoices post for payment automatically.
- Multi-channel invoice capture via RQ CloudOCR.
- Auto-coding against the ERP chart.
- Three-way match against PO + material receipt.
- Approval routing on the existing matrix.
- Posting and payment without leaving the workflow.
One platform across invoice, PO, approval, and payment handoff, scaling with the operation rather than with headcount.
Outcome
Throughput that scales with the operation
Permian Basin Materials runs invoice, PO, and approval on a single platform that scales with the business. AP handles more volume per person, exceptions surface to the people who can fix them, and the audit trail holds end-to-end.
- Higher AP throughput without added headcount.
- Exceptions routed to resolvers, not queued in inboxes.
- Full audit trail across capture, coding, approval, and payment.
The stack